Event schedule builder

Build a timed event agenda or run sheet from activities, durations and optional changeover time. Turn a list of sessions into a chronological event schedule with start and finish times that is ready to copy or save.

3 guest runs per rolling 24 hours10 with a free accountPrivate inputsMobile-friendly

Event schedule builder workspace

Runs locally in your browser

Enter each line as activity | minutes | optional note. Changeover time is inserted between activities.

Result

Scheduled finish—

Activities—

Activity time—

Complete schedule—

Copy-ready event schedule

Event agenda and run sheet

Use it with confidence

How to use the event schedule builder.

Add the requested inputs

Use the labelled fields in the workspace above. If example values are provided, try them first or replace them with your own.

Calculate and review

Use the main action when needed. Each activity starts when the previous activity and selected changeover finish. The schedule length is the sum of activity and changeover minutes.

Try a worked example

Start a workshop at 09:00, add registration, welcome, three sessions and a closing block, then include five-minute changeovers.

Check the assumptions

Allow extra contingency for access, speakers, audience movement, technical checks and delays that a fixed run sheet cannot predict.

Helpful answers