Free
Meeting cost calculator
Estimate the combined staff cost of a meeting from time, attendees and hourly rates.
Professionals, managers and organised makers
Work & productivity tools
Simple planning tools for focus blocks, priorities, meeting costs and realistic estimates. Make workload and time trade-offs visible before committing. The outputs are designed to be copied into your existing task system.
8free tools in this category.
Choose a tool
Clear inputs. Useful outputs.
Every result stays on your device unless a page explicitly says otherwise.
Free
Priority matrix
Sort tasks into do, schedule, delegate and remove quadrants by urgency and importance.
Free
Pomodoro timer planner
Plan focus sessions, short breaks and long breaks for a block of work.
Free
Task time estimator
Combine optimistic, likely and cautious estimates into a more realistic task duration.
Free
Holiday entitlement calculator
Calculate annual leave days from your working week, leave weeks and a part-year start.
Free
Weekly work hours calculator
Total weekly work hours from shift start, end and break times, including overnight shifts.
Free
Project milestone planner
Build a dated project milestone timeline, then save the baseline as text, CSV or an all-day calendar file.
Free
Risk register starter
Score a short list of risks by likelihood and impact, then sort the next review priorities.
Popular tasks
Choose the planning view that matches the job.
Build a project milestone timeline
Distribute named outcomes across a start and target date.
Sort competing priorities
Separate urgent, important, delegated and removable work.
Estimate uncertain task time
Combine optimistic, likely and cautious durations.
Calculate holiday entitlement
Turn working days and leave weeks into full or pro-rated annual leave.
Choose the right planning view
Plan work at the level where the uncertainty sits.
A project date, a task estimate and a priority decision answer different questions. Choose the smallest planning view that will change what you do next.
Use milestones for reviewable progress.
Name an observable result—such as research approved or testing signed off—then place it against the real delivery window. Avoid treating every activity as a milestone.
Estimate tasks with a range.
Use optimistic, likely and cautious durations when the work is uncertain. A single precise number can hide risk instead of explaining it.
Prioritise before filling the calendar.
Separate urgent work from important work, then delegate or remove items that do not need your attention. Scheduling everything is not the same as choosing.
Common work-planning mistakes.
- Giving every task the same priority
- Setting milestone dates before checking dependencies
- Hiding review and approval time inside delivery estimates
- Keeping a deadline after scope or capacity has materially changed
Step-by-step guidance
Practical guides for these tasks.
Project planning guide
Build a useful milestone plan
Turn a project window into outcome-based milestone dates, export the baseline to a spreadsheet or calendar, then adjust it for dependencies and contingency.
Annual leave guide
Calculate annual leave correctly
Calculate full and part-year holiday entitlement from working days and leave weeks, and understand how contracts and bank holidays affect the figure.
Timesheet guide
Total a weekly timesheet
Turn daily shift start, end and break times into total paid hours, including overnight shifts.
What this category helps with.
Start with the real question
Simple planning tools for focus blocks, priorities, meeting costs and realistic estimates.
See the method
Inputs, formula or processing method, examples and important limitations are explained on every tool page.
Use the answer with context
Make workload and time trade-offs visible before committing. The outputs are designed to be copied into your existing task system. Tools give an estimate or transformation; you remain in control of the final decision.
Need a deeper workflow?
Move from a quick answer to a reusable business result.
The Premium suite adds 20 advanced forecasting, audit, data and document tools. Guests can try 1 run; a verified free account gets 3 per rolling 24 hours.