Meeting cost calculator

Estimate the combined staff cost of a meeting from time, attendees and hourly rates.

3 guest runs per rolling 24 hours10 with a free accountPrivate inputsMobile-friendly

Meeting cost calculator workspace

Runs locally in your browser

Result

Total series cost—

One meeting—

Person-hours each—

Series person-hours—

Cost per minute—

Loaded rate—

Use it with confidence

How to use the meeting cost calculator.

Add the requested inputs

Use the labelled fields in the workspace above. If example values are provided, try them first or replace them with your own.

Calculate and review

Use the main action when needed. Cost = attendees × duration in hours × average loaded hourly rate, plus optional preparation and follow-up.

Try a worked example

Eight people for 90 minutes at an average £35 per hour costs about £420 before preparation time.

Check the assumptions

Cost alone does not determine meeting value; use it to choose the right attendees and format.

Helpful answers